One place to run a school learning program
The student side of Braindemics looked polished. Behind it, a small team was holding everything together with spreadsheets, shared drives and WhatsApp threads. This is the story of giving them one place to work.
What does Braindemics do?
Braindemics curates learning kits, videos and PDFs for schools across three levels: Beginner, Explorer and Masters. Schools get the right material for their level, and the Braindemics team makes sure it gets there, month after month.
Problems
Spreadsheets, shared drives, email and WhatsApp were all doing part of the job. Nobody could see what a school was actually doing without asking around.
Approval to unlock the next month was entirely manual, so schools just waited.
An uploaded file needed to land at the right school and the right level, without anyone chasing it. This turned out to be the hardest part of the project.
Teachers had no reliable way to reach admins mid-lesson. Nobody could tell which kits had been delivered or returned.
It wasn't a visual problem. It was an operations problem wearing a UI costume.
Listening before building
I started with four one-on-one conversations with the content, support and logistics teams, and a survey of 15 teachers on the platform. I also sat in while admin staff handled onboarding and uploads, and looked at how Khan Academy and Byju's organise content and roles.
One panel to run it all
I built the panel around three ideas: centralise everything admins touch, automate what used to need a person, and keep it simple enough that nobody needs a walkthrough.
Videos and PDFs upload into Beginner, Explorer or Masters and sync straight to the schools cleared for that level.
Teachers can request next month's content only after hitting 100% on the current one. Admins are notified the moment a request comes in and can approve or reject it in a click.
Each school has a unique login, so teachers only see content for their assigned level. Three levels, one login.
Teachers message admins from their own dashboard instead of losing a question in an email thread.
An order and return tracker shows which schools have received kits and which still owe one back.
Bringing it all together
These pieces came together as a single system. Schools, content, approvals, messages and kits all live in one panel, with one current view for admins, teachers and coordinators.
